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Last updated: 12/26/2025

Microsoft365Specialisten.be is een initiatief van Network-IT BV, gevestigd te Adegemstraat 88, 2800 Mechelen, België, ondernemingsnummer BE 0553.500.113.
Wij hechten veel belang aan de bescherming van uw persoonsgegevens en handelen steeds in overeenstemming met de Algemene Verordening Gegevensbescherming (AVG/GDPR).

This privacy policy explains what data we collect, why, for how long, and what rights you have.

1. Who is responsible for processing?

Controller
Network-IT BV
Adegemstraat 88
2800 Mechelen – Belgium
E-mail: privacy@network-it.be
Website: https://www.network-it.be

Microsoft365Specialists.be is a specialized service and brand name of Network-IT BV.

2. What personal data do we process?

We only process personal data necessary for our services and communications.

2.1 Data you provide yourself

  • First and last name

  • Company name

  • Email address

  • Phone number

  • Function within the company

  • Content of messages via forms or e-mail

  • Any Microsoft 365-related context you voluntarily share (e.g., tenant size, licenses)

2.2 Automatically collected data

  • IP address

  • Browser and device type

  • Operating System

  • Pages visited and click behavior

  • Date and time of visit

This data is anonymized whenever possible and used only for statistical and security purposes.

3. Why do we process your data?

Your data will be processed for the following purposes:

  • Contacting us in response to an inquiry

  • Deliver quotes, audits and Microsoft 365 advice

  • Performance of contractual IT services.

  • Customer management and follow-up

  • Sending service- or information-oriented communications

  • Improving our website and services

  • Legal obligations (accounting, auditing, security)

We do not process personal data for profiling or automated decision-making.

4. Legal basis for processing.

Processing is done on one or more of the following legal grounds:

  • Your consent

  • The performance of an agreement

  • A legal obligation

  • Our legitimate interest as an IT service provider (e.g., security, support, quality improvement)

5. With whom do we share your data?

Your personal data will not be sold or shared with third parties except as strictly necessary for our services.

Possible processors:

  • Hosting and cloud providers (within the EU or with GDPR-compliant safeguards)

  • Microsoft (as part of Microsoft 365 services)

  • Bookkeeper or auditor (legal requirement)

Processor agreements are in place with all processors in accordance with GDPR.

6. Transfer outside the EU

If personal data is processed outside the European Economic Area (e.g. Microsoft data centers), this is done exclusively:

  • within GDPR-compliant frameworks

  • With appropriate safeguards such as Standard Contractual Clauses (SCCs)

7. How long do we keep your data?

We do not keep personal data longer than necessary:

  • Contact and prospect data: max. 2 years without further interaction

  • Customer data: as long as the contractual relationship runs + legal retention periods

  • Billing data: at least 7 years (legal requirement)

Upon completion, data is securely deleted or anonymized.

8. How do we secure your data?

As a Microsoft 365 and cybersecurity specialist, we take security seriously.

We are taking the following measures, among others:

  • Secure hosting and encryption

  • Access management and least-privilege principles

  • MFA where possible

  • Logging and monitoring

  • Regular updates and security checks

Absolute safety does not exist, but we do everything that can reasonably be expected.

9. Your rights as a data subject

You have the right to:

  • Viewing your personal data

  • Have your information corrected

  • Have your information deleted

  • Limit the processing

  • Object to processing

  • Transferring your data (data portability).

  • Withdraw your consent at any time

You can exercise these rights at privacy@network-it.be.
We will respond no later than 30 days.

10. Complaints

If you believe we are handling your data carelessly, you may file a complaint with:

Data Protection Authority (GBA)
Printing Press Street 35
1000 Brussels
https://www.gegevensbeschermingsautoriteit.be

11. Cookies

Microsoft365Specialists.co.uk uses functional and analytical cookies.
For more information, please see our Cookie Policy.

12. Changes to this privacy policy.

This privacy policy may be updated in the event of changes in legislation or services.
The most recent version is always available on this website.

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