{"id":3141,"date":"2026-01-09T16:50:21","date_gmt":"2026-01-09T16:50:21","guid":{"rendered":"https:\/\/www.microsoft365specialisten.be\/?p=3141"},"modified":"2025-12-30T12:33:30","modified_gmt":"2025-12-30T12:33:30","slug":"sharepoint-without-structure-this-is-how-chaos-arises-in-smes","status":"publish","type":"post","link":"https:\/\/www.microsoft365specialisten.be\/en\/sharepoint-without-structure-this-is-how-chaos-arises-in-smes\/","title":{"rendered":"SharePoint without structure: this is how chaos arises in SMEs"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-post\" data-elementor-id=\"3141\" class=\"elementor elementor-3141 elementor-3131\">\n\t\t\t\t<div class=\"elementor-element elementor-element-0b0c496 e-flex e-con-boxed sc_layouts_column_icons_position_left e-con e-parent\" data-id=\"0b0c496\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-1a9be2c sc_fly_static elementor-widget elementor-widget-text-editor\" data-id=\"1a9be2c\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<p>SharePoint is being implemented in many SMEs with the best of intentions. Everything centralized, always accessible and perfectly integrated within <span class=\"hover:entity-accent entity-underline inline cursor-pointer align-baseline\"><span class=\"whitespace-normal\">Microsoft 365<\/span><\/span>. Only &#8230; after a few months, no one seems to know where documents are, which version is the correct one and who has rights where. Employees complain, IT gets frustrated and SharePoint is unfairly blamed. The reality is harsher: SharePoint rarely fails, a lack of structure almost always does. In this blog, you&#8217;ll read how that chaos happens, what it costs, and how to <a href=\"https:\/\/www.microsoft365specialisten.be\/en\/blog\/using-microsoft-365-correctly\/\">re-establish order without tearing everything down.<\/a>     <\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-6fc7d00 e-flex e-con-boxed sc_layouts_column_icons_position_left e-con e-parent\" data-id=\"6fc7d00\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-89ce5c3 sc_fly_static elementor-widget elementor-widget-heading\" data-id=\"89ce5c3\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">The illusion of \"we'll see how it goes.\"<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-e1eb30b sc_fly_static elementor-widget elementor-widget-text-editor\" data-id=\"e1eb30b\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<p data-start=\"1147\" data-end=\"1428\">Many SMEs start with SharePoint without a plan. One quickly creates a few sites, everyone gets to add folders, and documents are stored &#8220;somewhere.&#8221; At first, this works. Until the company grows.<br data-start=\"1397\" data-end=\"1400\">Then problems appear:   <\/p><ul><li data-start=\"1431\" data-end=\"1480\">Multiple document libraries with the same name<\/li><li data-start=\"1431\" data-end=\"1480\">Folder structures that vary by team<\/li><li data-start=\"1431\" data-end=\"1480\">Files that exist five times, each with a different date<\/li><li data-start=\"1431\" data-end=\"1480\">Employees storing locally &#8220;to be sure&#8221;<\/li><\/ul><p data-start=\"1644\" data-end=\"1810\">What is missing is not technology but agreements. SharePoint is not a digital closet into which you just throw everything. Without structure, it becomes an archive without an index.  <\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-7f81e19 e-flex e-con-boxed sc_layouts_column_icons_position_left e-con e-parent\" data-id=\"7f81e19\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-7d50a5b sc_fly_static elementor-widget elementor-widget-heading\" data-id=\"7d50a5b\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">How chaos builds step by step<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-804f0f0 sc_fly_static elementor-widget elementor-widget-text-editor\" data-id=\"804f0f0\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<p data-start=\"1817\" data-end=\"2133\">Chaos in SharePoint rarely occurs suddenly. It is a creeping process.<br data-start=\"1931\" data-end=\"1934\">First, someone creates an additional folder &#8220;temporarily.&#8221; Then a colleague shares a document outside the appropriate site. Later, &#8220;everyone&#8221; gets editing rights because it&#8217;s easier.<br data-start=\"2108\" data-end=\"2111\">Over time:   <\/p><ul><li data-start=\"2136\" data-end=\"2168\">Confidence in SharePoint declines<\/li><li data-start=\"2136\" data-end=\"2168\">Users search longer for information<\/li><li data-start=\"2136\" data-end=\"2168\">Errors arise from incorrect versions<\/li><li data-start=\"2136\" data-end=\"2168\">IT loses oversight and control<\/li><\/ul><p data-start=\"2296\" data-end=\"2379\">What you then see is no longer a collaboration platform, but a digital junk loft.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-14fba6f e-flex e-con-boxed sc_layouts_column_icons_position_left e-con e-parent\" data-id=\"14fba6f\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-669f31b sc_fly_static elementor-widget elementor-widget-heading\" data-id=\"669f31b\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Why structure is not a luxury but a basic requirement<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-a49ec7a sc_fly_static elementor-widget elementor-widget-text-editor\" data-id=\"a49ec7a\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<p data-start=\"2386\" data-end=\"2728\">A good SharePoint structure does three things at once.<br data-start=\"2505\" data-end=\"2508\">It <strong data-start=\"2511\" data-end=\"2523\">speeds up<\/strong> work, because employees immediately know where something belongs.<br data-start=\"2581\" data-end=\"2584\">It <strong data-start=\"2587\" data-end=\"2600\">secures<\/strong> information, because permissions are built logically.<br data-start=\"2650\" data-end=\"2653\">And it <strong data-start=\"2659\" data-end=\"2674\">scales with<\/strong> your business, without rebuilding every six months.<\/p><p data-start=\"2730\" data-end=\"2814\">Structure does not mean &#8220;buttoning everything up.&#8221; It means clear ground rules: <\/p><ul><li data-start=\"2817\" data-end=\"2875\">What is a site, what is a library, what is a folder?<\/li><li data-start=\"2817\" data-end=\"2875\">Who gets to create, who manages?<\/li><li data-start=\"2817\" data-end=\"2875\">How do we name documents and folders?<\/li><\/ul><p data-start=\"2954\" data-end=\"3043\">Without that foundation, SharePoint becomes unreliable. And unreliable tools are ignored. <\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-bd44de7 e-flex e-con-boxed sc_layouts_column_icons_position_left e-con e-parent\" data-id=\"bd44de7\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-3da94df sc_fly_static elementor-widget elementor-widget-heading\" data-id=\"3da94df\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">SharePoint is not a file server (and that is precisely its strength)<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-0432930 sc_fly_static elementor-widget elementor-widget-text-editor\" data-id=\"0432930\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<p data-start=\"3050\" data-end=\"3334\">Much chaos stems from misuse. SharePoint is treated like a classic file server. But SharePoint is built around <strong data-start=\"3246\" data-end=\"3273\">context and collaboration<\/strong>, not endless folders.<br data-start=\"3302\" data-end=\"3305\">Use good structures:  <\/p><ul><li data-start=\"3337\" data-end=\"3373\">Sites by team, department or process<\/li><li data-start=\"3337\" data-end=\"3373\">Metadata instead of deep folder structures<\/li><li data-start=\"3337\" data-end=\"3373\">Limited, clear libraries<\/li><\/ul><p data-start=\"3460\" data-end=\"3543\">Those who use SharePoint correctly work smarter. Those who misuse it create extra work. <\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-87e68c2 e-flex e-con-boxed sc_layouts_column_icons_position_left e-con e-parent\" data-id=\"87e68c2\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-9dca5fe sc_fly_static elementor-widget elementor-widget-heading\" data-id=\"9dca5fe\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Typical mistakes we see among Flemish SMEs<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-f3739dd sc_fly_static elementor-widget elementor-widget-text-editor\" data-id=\"f3739dd\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<p data-start=\"3592\" data-end=\"3700\">In practice, the same problems recur again and again:<\/p><ul><li data-start=\"3703\" data-end=\"3739\">Everything is in one SharePoint site<\/li><li data-start=\"3703\" data-end=\"3739\">Everyone has editing rights<\/li><li data-start=\"3703\" data-end=\"3739\">No naming, no logic<\/li><li data-start=\"3703\" data-end=\"3739\">Teams and SharePoint run interchangeably<\/li><li data-start=\"3703\" data-end=\"3739\">Old documents last forever<\/li><\/ul><p data-start=\"3896\" data-end=\"3998\">The result? Employees trust their gut more than the system. And that&#8217;s the beginning of shadow IT.  <\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-844a299 e-flex e-con-boxed sc_layouts_column_icons_position_left e-con e-parent\" data-id=\"844a299\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-c3e8552 sc_fly_static elementor-widget elementor-widget-heading\" data-id=\"c3e8552\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">How to restore order without panic<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-c0de990 sc_fly_static elementor-widget elementor-widget-text-editor\" data-id=\"c0de990\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<p data-start=\"4005\" data-end=\"4175\">The good news: you don&#8217;t have to reinstall SharePoint. Creating order can be done step by step.<br data-start=\"4150\" data-end=\"4153\">A viable approach: <\/p><ol><li data-start=\"4179\" data-end=\"4233\">Map how SharePoint is used today<\/li><li data-start=\"4179\" data-end=\"4233\">Define clear site structures<\/li><li data-start=\"4179\" data-end=\"4233\">Limit rights to what is necessary<\/li><li data-start=\"4179\" data-end=\"4233\">Record simple agreements for everyone<\/li><li data-start=\"4179\" data-end=\"4233\">Guide users, not long manuals but clear examples<\/li><\/ol><p data-start=\"4441\" data-end=\"4495\">This can be done perfectly during working hours, without downtime.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-0667b46 e-flex e-con-boxed sc_layouts_column_icons_position_left e-con e-parent\" data-id=\"0667b46\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-ce3a0b0 sc_fly_static elementor-widget elementor-widget-heading\" data-id=\"ce3a0b0\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">What this concretely achieves<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-e2ecfa5 sc_fly_static elementor-widget elementor-widget-text-editor\" data-id=\"e2ecfa5\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<p data-start=\"4502\" data-end=\"4596\">SMBs that structure their SharePoint quickly notice a difference:<\/p><ul><li data-start=\"4599\" data-end=\"4616\">Less search time<\/li><li data-start=\"4599\" data-end=\"4616\">Fewer errors<\/li><li data-start=\"4599\" data-end=\"4616\">Higher adoption<\/li><li data-start=\"4599\" data-end=\"4616\">Better security<\/li><li data-start=\"4599\" data-end=\"4616\">More peace of mind for IT and employees<\/li><\/ul><p data-start=\"4714\" data-end=\"4798\">A structured SharePoint environment doesn&#8217;t feel stricter, just more logical.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-49431b0 e-flex e-con-boxed sc_layouts_column_icons_position_left e-con e-parent\" data-id=\"49431b0\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-9bc911a sc_fly_static elementor-widget elementor-widget-heading\" data-id=\"9bc911a\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">The link to IT maturity<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-67209b6 sc_fly_static elementor-widget elementor-widget-text-editor\" data-id=\"67209b6\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<p data-start=\"4502\" data-end=\"4596\">A chaotic SharePoint environment is rarely an isolated problem. It is often a symptom. Companies without clear IT agreements collide with this sooner or later.<br data-start=\"5008\" data-end=\"5011\">Therefore, this fits perfectly within a broader question: <strong data-start=\"5061\" data-end=\"5102\">when is your IT actually mature?<\/strong><br data-start=\"5102\" data-end=\"5105\">SharePoint is not a detail in this, but a mirror of how your organization handles digital agreements.  <\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-e198245 e-flex e-con-boxed sc_layouts_column_icons_position_left e-con e-parent\" data-id=\"e198245\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-65c7df8 sc_fly_static elementor-widget elementor-widget-heading\" data-id=\"65c7df8\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Next steps for your SME<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-d3efaca sc_fly_static elementor-widget elementor-widget-text-editor\" data-id=\"d3efaca\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<p data-start=\"4502\" data-end=\"4596\">Doubting whether your SharePoint environment is still manageable? Then looking away is not an option.<br data-start=\"5336\" data-end=\"5339\">Start small, but start deliberately. <\/p><p data-start=\"5374\" data-end=\"5474\">Find out how this works for your business through a free SharePoint and Microsoft 365 scan.  <a href=\"https:\/\/www.microsoft365specialisten.be\/en\/blog\/using-microsoft-365-correctly\/\">This will help you know if Microsoft 365 is being used correctly.<\/a><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-dd372a7 sc_fly_static elementor-widget elementor-widget-button\" data-id=\"dd372a7\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"button.default\">\n\t\t\t\t\t\t\t\t\t\t<a class=\"elementor-button elementor-button-link elementor-size-sm\" href=\"https:\/\/www.microsoft365specialisten.be\/en\/contact\/\">\n\t\t\t\t\t\t<span class=\"elementor-button-content-wrapper\">\n\t\t\t\t\t\t\t\t\t<span class=\"elementor-button-text\">Schedule a no-obligation consultation now  <\/span>\n\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/a>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-5a49126 e-flex e-con-boxed sc_layouts_column_icons_position_left e-con e-parent\" data-id=\"5a49126\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t<div class=\"elementor-element elementor-element-d04d1fa e-con-full e-flex sc_layouts_column_icons_position_left e-con e-child\" data-id=\"d04d1fa\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div data-animation-type=\"block\" class=\"elementor-element elementor-element-4ae2ac4 animation_type_block sc_fly_static elementor-invisible elementor-widget elementor-widget-heading\" data-id=\"4ae2ac4\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;_animation&quot;:&quot;ta_fadeinup&quot;}\" data-widget_type=\"heading.default\">\n\t\t\t\t\t<h1 class=\"elementor-heading-title elementor-size-default\">Frequently asked questions about SharePoint<\/h1>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div data-animation-type=\"block\" class=\"elementor-element elementor-element-e7516d7 elementor-widget__width-initial animation_type_block sc_fly_static elementor-invisible elementor-widget elementor-widget-trx_elm_accordion\" data-id=\"e7516d7\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;_animation&quot;:&quot;ta_fadeinup&quot;,&quot;accordion_type&quot;:&quot;accordion&quot;,&quot;toggle_speed&quot;:300}\" data-widget_type=\"trx_elm_accordion.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"trx-addons-accordion trx-addons-toggle-icon-align-right\" id=\"trx-addons-accordion-e7516d7\" data-accordion-id=\"e7516d7\" role=\"tablist\">\n\t\t\t\t\t\t\t<div class=\"trx-addons-accordion-item\">\n\t\t\t\t\t\t\t\t\t\t<h6 id=\"trx-addons-accordion-tab-title-2421\" class=\"trx-addons-accordion-tab-title\" tabindex=\"0\" data-tab=\"1\" role=\"tab\" aria-controls=\"trx-addons-accordion-tab-content-2421\" aria-expanded=\"false\">\n\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"trx-addons-accordion-title-icon\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"trx-addons-accordion-title-text\">\n\t\t\t\t\t\t\t\tWhat goes wrong without SharePoint structure?\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"trx-addons-accordion-toggle-icon\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<span class='trx-addons-accordion-toggle-icon-close trx-addons-icon'>\n\t\t\t\t\t\t\t\t\t\t<svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 11 11\"><path d=\"M4.8,4.8V0h1.3v4.8H11v1.3H6.2V11H4.8V6.2H0V4.8H4.8z\"><\/path><\/svg>\t\t\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<span class='trx-addons-accordion-toggle-icon-open trx-addons-icon'>\n\t\t\t\t\t\t\t\t\t\t<svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 11 11\"><path d=\"M0,4.8l11,0v1.3H0L0,4.8z\"><\/path><\/svg>\t\t\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\t\t<\/h6>\n\n\t\t\t\t\t<div id=\"trx-addons-accordion-tab-content-2421\" class=\"trx-addons-accordion-tab-content\" data-tab=\"1\" role=\"tabpanel\" aria-labelledby=\"trx-addons-accordion-tab-title-2421\">\n\t\t\t\t\t\t<p data-start=\"45\" data-end=\"196\">Documents get lost, versions get mixed up, and employees lose confidence in the system.<\/p>\n<p data-start=\"198\" data-end=\"330\">\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t<div class=\"trx-addons-accordion-item\">\n\t\t\t\t\t\t\t\t\t\t<h6 id=\"trx-addons-accordion-tab-title-2422\" class=\"trx-addons-accordion-tab-title\" tabindex=\"0\" data-tab=\"2\" role=\"tab\" aria-controls=\"trx-addons-accordion-tab-content-2422\" aria-expanded=\"false\">\n\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"trx-addons-accordion-title-icon\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"trx-addons-accordion-title-text\">\n\t\t\t\t\t\t\t\tIs SharePoint itself the problem?\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"trx-addons-accordion-toggle-icon\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<span class='trx-addons-accordion-toggle-icon-close trx-addons-icon'>\n\t\t\t\t\t\t\t\t\t\t<svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 11 11\"><path d=\"M4.8,4.8V0h1.3v4.8H11v1.3H6.2V11H4.8V6.2H0V4.8H4.8z\"><\/path><\/svg>\t\t\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<span class='trx-addons-accordion-toggle-icon-open trx-addons-icon'>\n\t\t\t\t\t\t\t\t\t\t<svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 11 11\"><path d=\"M0,4.8l11,0v1.3H0L0,4.8z\"><\/path><\/svg>\t\t\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\t\t<\/h6>\n\n\t\t\t\t\t<div id=\"trx-addons-accordion-tab-content-2422\" class=\"trx-addons-accordion-tab-content\" data-tab=\"2\" role=\"tabpanel\" aria-labelledby=\"trx-addons-accordion-tab-title-2422\">\n\t\t\t\t\t\t<p>No. <span class=\"hover:entity-accent entity-underline inline cursor-pointer align-baseline\"><span class=\"whitespace-normal\">SharePoint<\/span><\/span> works fine, but without agreements, chaos ensues.<\/p>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t<div class=\"trx-addons-accordion-item\">\n\t\t\t\t\t\t\t\t\t\t<h6 id=\"trx-addons-accordion-tab-title-2423\" class=\"trx-addons-accordion-tab-title\" tabindex=\"0\" data-tab=\"3\" role=\"tab\" aria-controls=\"trx-addons-accordion-tab-content-2423\" aria-expanded=\"false\">\n\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"trx-addons-accordion-title-icon\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"trx-addons-accordion-title-text\">\n\t\t\t\t\t\t\t\tDoes everything have to be rebuilt?\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"trx-addons-accordion-toggle-icon\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<span class='trx-addons-accordion-toggle-icon-close trx-addons-icon'>\n\t\t\t\t\t\t\t\t\t\t<svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 11 11\"><path d=\"M4.8,4.8V0h1.3v4.8H11v1.3H6.2V11H4.8V6.2H0V4.8H4.8z\"><\/path><\/svg>\t\t\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<span class='trx-addons-accordion-toggle-icon-open trx-addons-icon'>\n\t\t\t\t\t\t\t\t\t\t<svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 11 11\"><path d=\"M0,4.8l11,0v1.3H0L0,4.8z\"><\/path><\/svg>\t\t\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\t\t<\/h6>\n\n\t\t\t\t\t<div id=\"trx-addons-accordion-tab-content-2423\" class=\"trx-addons-accordion-tab-content\" data-tab=\"3\" role=\"tabpanel\" aria-labelledby=\"trx-addons-accordion-tab-title-2423\">\n\t\t\t\t\t\t<p data-start=\"332\" data-end=\"452\">No. In most SMEs, restructuring and cleaning up is enough, step by step. <\/p>\n<p data-start=\"454\" data-end=\"593\">\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t<div class=\"trx-addons-accordion-item\">\n\t\t\t\t\t\t\t\t\t\t<h6 id=\"trx-addons-accordion-tab-title-2424\" class=\"trx-addons-accordion-tab-title\" tabindex=\"0\" data-tab=\"4\" role=\"tab\" aria-controls=\"trx-addons-accordion-tab-content-2424\" aria-expanded=\"false\">\n\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"trx-addons-accordion-title-icon\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"trx-addons-accordion-title-text\">\n\t\t\t\t\t\t\t\tSo is SharePoint a file server replacement?\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"trx-addons-accordion-toggle-icon\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<span class='trx-addons-accordion-toggle-icon-close trx-addons-icon'>\n\t\t\t\t\t\t\t\t\t\t<svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 11 11\"><path d=\"M4.8,4.8V0h1.3v4.8H11v1.3H6.2V11H4.8V6.2H0V4.8H4.8z\"><\/path><\/svg>\t\t\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<span class='trx-addons-accordion-toggle-icon-open trx-addons-icon'>\n\t\t\t\t\t\t\t\t\t\t<svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 11 11\"><path d=\"M0,4.8l11,0v1.3H0L0,4.8z\"><\/path><\/svg>\t\t\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\t\t<\/h6>\n\n\t\t\t\t\t<div id=\"trx-addons-accordion-tab-content-2424\" class=\"trx-addons-accordion-tab-content\" data-tab=\"4\" role=\"tabpanel\" aria-labelledby=\"trx-addons-accordion-tab-title-2424\">\n\t\t\t\t\t\t<p data-start=\"454\" data-end=\"593\">Not really. SharePoint is meant for collaboration and context, not endless folders. <\/p>\n<p data-start=\"595\" data-end=\"724\">\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t<div class=\"trx-addons-accordion-item\">\n\t\t\t\t\t\t\t\t\t\t<h6 id=\"trx-addons-accordion-tab-title-2425\" class=\"trx-addons-accordion-tab-title\" tabindex=\"0\" data-tab=\"5\" role=\"tab\" aria-controls=\"trx-addons-accordion-tab-content-2425\" aria-expanded=\"false\">\n\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"trx-addons-accordion-title-icon\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"trx-addons-accordion-title-text\">\n\t\t\t\t\t\t\t\tWhat is the first step to order?\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"trx-addons-accordion-toggle-icon\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<span class='trx-addons-accordion-toggle-icon-close trx-addons-icon'>\n\t\t\t\t\t\t\t\t\t\t<svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 11 11\"><path d=\"M4.8,4.8V0h1.3v4.8H11v1.3H6.2V11H4.8V6.2H0V4.8H4.8z\"><\/path><\/svg>\t\t\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<span class='trx-addons-accordion-toggle-icon-open trx-addons-icon'>\n\t\t\t\t\t\t\t\t\t\t<svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 11 11\"><path d=\"M0,4.8l11,0v1.3H0L0,4.8z\"><\/path><\/svg>\t\t\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\t\t<\/h6>\n\n\t\t\t\t\t<div id=\"trx-addons-accordion-tab-content-2425\" class=\"trx-addons-accordion-tab-content\" data-tab=\"5\" role=\"tabpanel\" aria-labelledby=\"trx-addons-accordion-tab-title-2425\">\n\t\t\t\t\t\t<p data-start=\"595\" data-end=\"724\">Clear agreements: site structure, rights and simple naming. Only then tooling. <\/p>\n<p data-start=\"726\" data-end=\"848\" data-is-last-node=\"\" data-is-only-node=\"\">\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t<div class=\"trx-addons-accordion-item\">\n\t\t\t\t\t\t\t\t\t\t<h6 id=\"trx-addons-accordion-tab-title-2426\" class=\"trx-addons-accordion-tab-title\" tabindex=\"0\" data-tab=\"6\" role=\"tab\" aria-controls=\"trx-addons-accordion-tab-content-2426\" aria-expanded=\"false\">\n\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"trx-addons-accordion-title-icon\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"trx-addons-accordion-title-text\">\n\t\t\t\t\t\t\t\tHow quickly does one notice improvement?\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"trx-addons-accordion-toggle-icon\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<span class='trx-addons-accordion-toggle-icon-close trx-addons-icon'>\n\t\t\t\t\t\t\t\t\t\t<svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 11 11\"><path d=\"M4.8,4.8V0h1.3v4.8H11v1.3H6.2V11H4.8V6.2H0V4.8H4.8z\"><\/path><\/svg>\t\t\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<span class='trx-addons-accordion-toggle-icon-open trx-addons-icon'>\n\t\t\t\t\t\t\t\t\t\t<svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 11 11\"><path d=\"M0,4.8l11,0v1.3H0L0,4.8z\"><\/path><\/svg>\t\t\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\t\t<\/h6>\n\n\t\t\t\t\t<div id=\"trx-addons-accordion-tab-content-2426\" class=\"trx-addons-accordion-tab-content\" data-tab=\"6\" role=\"tabpanel\" aria-labelledby=\"trx-addons-accordion-tab-title-2426\">\n\t\t\t\t\t\t<div class=\"flex flex-col text-sm pb-25\">\n<article class=\"text-token-text-primary w-full focus:outline-none [--shadow-height:45px] has-data-writing-block:pointer-events-none has-data-writing-block:-mt-(--shadow-height) has-data-writing-block:pt-(--shadow-height) [&amp;:has([data-writing-block])&gt;*]:pointer-events-auto scroll-mt-[calc(var(--header-height)+min(200px,max(70px,20svh)))]\" dir=\"auto\" tabindex=\"-1\" data-turn-id=\"request-WEB:4a3926ca-2987-4d10-bfa9-02b8ca4170da-1\" data-testid=\"conversation-turn-4\" data-scroll-anchor=\"true\" data-turn=\"assistant\">\n<div class=\"text-base my-auto mx-auto pb-10 [--thread-content-margin:--spacing(4)] @w-sm\/main:[--thread-content-margin:--spacing(6)] @w-lg\/main:[--thread-content-margin:--spacing(16)] px-(--thread-content-margin)\">\n<div class=\"[--thread-content-max-width:40rem] @w-lg\/main:[--thread-content-max-width:48rem] mx-auto max-w-(--thread-content-max-width) flex-1 group\/turn-messages focus-visible:outline-hidden relative flex w-full min-w-0 flex-col agent-turn\" tabindex=\"-1\">\n<div class=\"flex max-w-full flex-col grow\">\n<div class=\"min-h-8 text-message relative flex w-full flex-col items-end gap-2 text-start break-words whitespace-normal [.text-message+&amp;]:mt-1\" dir=\"auto\" data-message-author-role=\"assistant\" data-message-id=\"6b440a72-e6ac-4bfa-b7c4-785611f778a7\" data-message-model-slug=\"gpt-5-2\">\n<div class=\"flex w-full flex-col gap-1 empty:hidden first:pt-[1px]\">\n<div class=\"markdown prose dark:prose-invert w-full break-words dark markdown-new-styling\">\n<p data-start=\"726\" data-end=\"848\" data-is-last-node=\"\" data-is-only-node=\"\">Often within weeks: less searching, fewer errors and more peace of mind for employees.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<div class=\"z-0 flex min-h-[46px] justify-start\"> <\/div>\n<div class=\"mt-3 w-full empty:hidden\">\n<div class=\"text-center\"> <\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/article>\n<\/div>\n<div class=\"pointer-events-none h-px w-px absolute bottom-0\" aria-hidden=\"true\" data-edge=\"true\"> <\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>SharePoint is being implemented in many SMEs with the best of intentions. Everything&hellip;<\/p>\n","protected":false},"author":1,"featured_media":3142,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"wds_primary_category":0,"footnotes":""},"categories":[34],"tags":[],"class_list":["post-3141","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-using-microsoft-365-correctly"],"_links":{"self":[{"href":"https:\/\/www.microsoft365specialisten.be\/en\/wp-json\/wp\/v2\/posts\/3141","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.microsoft365specialisten.be\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.microsoft365specialisten.be\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.microsoft365specialisten.be\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.microsoft365specialisten.be\/en\/wp-json\/wp\/v2\/comments?post=3141"}],"version-history":[{"count":4,"href":"https:\/\/www.microsoft365specialisten.be\/en\/wp-json\/wp\/v2\/posts\/3141\/revisions"}],"predecessor-version":[{"id":3272,"href":"https:\/\/www.microsoft365specialisten.be\/en\/wp-json\/wp\/v2\/posts\/3141\/revisions\/3272"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.microsoft365specialisten.be\/en\/wp-json\/wp\/v2\/media\/3142"}],"wp:attachment":[{"href":"https:\/\/www.microsoft365specialisten.be\/en\/wp-json\/wp\/v2\/media?parent=3141"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.microsoft365specialisten.be\/en\/wp-json\/wp\/v2\/categories?post=3141"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.microsoft365specialisten.be\/en\/wp-json\/wp\/v2\/tags?post=3141"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}